I.       Summary of Position:

The Executive Assistant to the Office of the Senior Pastor (OSP) is responsible for assisting the senior pastor in the performance of his responsibilities. He/she needs to maintain complete confidentiality, assist as needed in crisis situations, and serve as a helpful and caring assistant to interface with the congregation and the senior pastor. In addition, this assistant will provide administrative support to the OSP. This full-time position reports to the senior pastor.

II.      SPECIFIC Responsibilities: 

• Receives and directs telephone calls to the senior pastor's office
  •  Answers telephone calls directed to the senior pastor's office and screens calls as appropriate
  •  Serves as gatekeeper to the senior pastor, while ensuring people are helped in a friendly and efficient manner
  • Reviews and prioritizes telephone messages and daily mail for the senior pastor
  • Makes telephone calls for the senior pastor, as directed
• Maintains senior pastor's appointment calendar
  • Makes appointments for the senior pastor, while redirecting those appointments that can be appropriately handled by another pastoral staff member
  • Enters meetings, conferences, and church-wide activities onto the calendar at the senior pastor's request
  • Provides the senior pastor with updated daily, weekly, monthly and yearly calendars
  • Coordinates the WVC preaching schedule, including guest teachers
• Assists with meeting preparation
  • Aids in preparation for meetings through the production of documents, handouts, reports, meals, reminders, etc., as requested by the senior pastor
  • Supports the executive pastor in the set-up and implementation of agenda for monthly Elder meetings; works with the executive pastor
  • Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner
• Maintains the senior pastor's files
  • Maintains various types of files and databases for the senior pastor
  • Tracks and reconciles expense account for the senior pastor
• Performs administrative duties for the senior pastor
  • Reviews and/or drafts the senior pastor's correspondence and answers mail and/or composes letters, as directed
  • Types ministry-related correspondence, reports, minutes, and sermon illustrations
  • Arranges and reserves all ministry-related travel
  • Initiates paperwork and maintains files on WVC copyright issues, as appropriate
• Coordinates special projects for the senior pastor
  • Takes initiative for new and special projects, as requested by the senior pastor
  • Represents the senior pastor in dealing with members of the congregation, other churches, and the community at large, as required
  • Arranges transportation and hotel accommodations for special guests of WVC
  • Coordinates activities associated with the senior pastor’s writing opportunities
• Provides administrative support to the OSP, as needed
• Other duties as requested

III.     Minimum Requirements: 

• Education/Experience
  • Must have 3-5 years experience as a senior level administrative assistant
  • Bachelor's or equivalent degree/certification
  • Must possess a working knowledge of standard office equipment, including copiers, phone, calculators and fax machines
  • Must demonstrate strong working knowledge of computers and proficiency in software programs, including Microsoft Word, PowerPoint, Outlook, Access, Excel, database systems and use of the Internet
  • Must possess efficient, caring and discerning telephone skills
  • Must have a heart for the ministry of WVC
  • Must possess the desire to aid the senior pastor in fulfilling his responsibilities and lighten his load whenever possible
  • Must demonstrate an ongoing relationship with Jesus Christ through regular prayer, Bible study and worship attendance
  • Must be a member of WVC or a regular attendee who supports the vision and values of WVC, as well as contributes time and tithes
• Important skills/personal traits needed by the senior pastor's assistant
  • Maintains confidentiality in all situations
  • The gift of hospitality
  • Possesses a helpful, cheerful, diplomatic and caring servant attitude to all
  • Strong organizational skills
  • Is able to prioritize and multi-task, using good time management skills in a fast-paced environment
• Physical Requirements - This position consists of mostly sedentary work with some light lifting